If you have ever been on a business trip for a presentation, you know that there are plenty of things that you have to remember. If you have an offsite meeting and presentation in your calendar, then you will want to find the time to make sure that everything that you need is ready to go. Following a few common sense tips will allow you to fully prepare for your presentation without worrying about any of the normal stresses that come with it.
The first thing that you will want to do before departing for your trip is to square away the actual presentation. Spend the days and weeks before your presentation creating and preparing your presentation to avoid having to complete anything at the last minute. If possible, you will want to have a dry run of the presentation before a group of colleagues to get constructive feedback in addition to giving you an idea of what points you need to work on. If you have any printed material that you intend on handing out, a store like Vistaprint can help you get all of the materials that you need. Preparing so far in advance will give you the advantage of being able to change aspects of your presentation with plenty of time to spare.
Once your presentation is determined to be sufficient, you will want to make sure all of your travel arrangements are set in stone. If you are flying to another destination you will want to make sure that you have your tickets and are checked into your flight before you arrive at the airport. Be sure to set up some sort of transportation to get you to the airport as well. Whether you drive, or have someone drive you, you do not want to risk being late in getting to the airport. If you are driving to your destination, you will want to give yourself plenty of time to reach your destination. Leaving and arriving earlier to your destination is always preferable to running late.
Finally, you will want to arrive at your presentation early. If you are able, reach out to someone onsite and see if you can see up and test your presentation prior to your start time. One thing you do not want to have is any technical issues during your presentation. Having the time to run through your presentation beforehand can put you at ease knowing that everything will run smoothly. Conversely, if you do run into any issues, having an early look at your presentation will allow you have time to correct any mistakes or make any necessary edits.
Presenting in front of your peers can always be a stressful proposition. If you take the time to prepare and set everything up in advance, you will not only set yourself up for success, but take a lot of stress off you. The more work that you do at the beginning of any process, the better off you will be. This allows you to focus on giving the best presentation possible.